From the Desk of Stacy M. Butterfield

Apr 11

[ARCHIVED] Protect Your Records with Property Alert

The original item was published from April 11, 2023 4:22 PM to April 11, 2023 4:25 PM

We often see and hear news headlines of unsuspecting residents learning when it is too late that a fraudulent official record using their name or property information has been recorded.

In Polk County, the Clerk's office offers a free service to help you protect your records - Property Alert. Using this service puts you one step ahead of scammers by giving you timely information so you can stop them.

How to Sign up for Alerts

  1. Visit our website and register for an account on the Property Alert.
  2. Confirm your email address with the link sent to you.
  3. You can register to receive alerts when information is recorded using your name and/or parcel ID number. Your Parcel ID number can be found on the Property Appraiser’s website.

If You Receive an Alert

When a document recorded matches your search criteria, you will receive an alert by email. The alert is sent to the email address you used to register your account. The alert will provide you with instructions on how to search our official records to identify the document that was recorded.

What to do if a fraudulent document is recorded?

If you find a document recorded against your name or property fraudulent, you may file a complaint with the Polk County Sheriff’s Office at 863 -298-6200 or your local police department. Additionally, you may consult an attorney if you need assistance.

Who Can Register?

Anyone with official records in the 17 municipalities in Polk County can register for this service. This includes Auburndale, Bartow, Davenport, Dundee, Eagle Lake, Fort Meade, Frostproof, Haines City, Highland Park, Hillcrest Heights, Lakeland, Lake Alfred, Lake Hamilton, Lake Wales, Mulberry, Polk City and Winter Haven. Official records include deeds, mortgages, liens, notices of commencement, final court judgments, and more.

While we may be confronted with alarming scams each day, Polk County Clerk & Comptroller Stacy Butterfield is working to provide you with resources to protect your records. 

Sign up for Property Alert today!